We ensure a smooth transition to our HR services through a structured onboarding process. This includes an initial consultation to understand your specific needs, detailed planning, and clear communication throughout the process. Our team works closely with your internal HR department to integrate our services seamlessly, minimizing disruption and ensuring continuity in your HR functions.

Unlike a Professional Employer Organization (PEO) that becomes a co-employer of your staff, we provide HR outsourcing services while you retain full control and responsibility for your employees. We offer flexible and tailored HR solutions that align with your specific needs without taking over your employer responsibilities, allowing you to maintain your company’s unique culture and policies, including remaining with your benefit insurance broker and payroll system provider.

Companies should consider outsourcing HR when they need to streamline operations, reduce costs, ensure compliance, or when they lack the internal resources to handle HR functions effectively. Outsourcing HR can benefit you by providing expert support, improving efficiency, ensuring compliance with regulations, and allowing your internal team to focus on core business activities. It also helps enhance employee satisfaction through improved HR practices.

Yes, we partner with your benefit insurance broker to administer benefits, including managing open enrollment, answering employee benefit questions, and handling all related administrative tasks. Our services ensure that your employees have access to their benefits information and support, making the process smooth and efficient for everyone involved.

We prioritize the security and confidentiality of employee data by using advanced encryption technologies and secure data management systems. Our team adheres to strict data protection policies and best practices to safeguard all sensitive information, ensuring compliance with data protection regulations and maintaining the trust of your employees.

We support HR across a wide range of industries, including technology, healthcare, finance, manufacturing, and more. We also have experience working with start-ups, providing flexible and scalable HR solutions to meet their unique challenges and growth needs. Our adaptable approach allows us to tailor our services to fit the specific requirements of any industry or business size.

Our fee structure for HR outsourcing is competitive and customized based on the specific services you require. We provide detailed quotes tailored to your company’s unique needs and budget.

We generally charge a base monthly fee plus a minimal per employee per month fee (PEPM). Your PEPM is based on the count of employees upon signing an Agreement, and is reset quarterly, based on the employee count on the last payroll of each quarter.

Absolutely! If you have an HR question, feel free to reach out to us. We are here to provide guidance and support, whether it’s a quick query or a more complex issue. Our team of HR experts is always ready to assist you with the information and advice you need.

Our approach to performance management involves setting clear performance goals, providing regular feedback, and conducting comprehensive evaluations. We work closely with you to develop performance management strategies that are aligned with your company’s objectives and culture. Our goal is to foster a productive work environment where employees are motivated and continuously improving.

Yes, we can assist you with the termination process to ensure it is handled professionally and in compliance with legal requirements. We provide guidance on best practices, help prepare necessary documentation, and offer support during the termination meeting to minimize disruption and maintain respect and dignity for all parties involved.

We can help draft or revise your Employee Handbook and other HR policies. Our team ensures that your policies are up-to-date, compliant with current laws and regulations, and clearly communicate your company’s expectations and procedures.

We facilitate conflict resolution by using proven mediation techniques to address and resolve disputes effectively. Our approach involves understanding the root cause of the conflict, facilitating open communication between the parties, and working towards mutually agreeable solutions. We aim to restore a positive work environment and improve workplace relationships.

Having a third-party firm conduct an HR investigation ensures objectivity and impartiality. It helps build trust among employees that the investigation will be fair and unbiased. Additionally, our expertise in handling sensitive issues and knowledge of legal requirements ensures a thorough and compliant investigation process.

We offer a variety of training and development programs, including leadership development, skill enhancement, compliance training, and customized programs tailored to your company’s needs. Our programs are designed to enhance employee skills, support career growth, and improve overall organizational performance.

Yes, we can assist with workforce and succession planning to ensure your company is prepared for future growth and challenges. Our services include identifying key roles, assessing current talent, and developing strategies to address potential gaps. This ensures a smooth transition and continuity in leadership and critical positions.

Generally, for ad-hoc HR consulting support, we charge an hourly fee. If you need us to support onsite at your organization, we also charge an hourly onsite fee.

Our fee structure for more complex HR projects is flexible and tailored to the scope of the project and your specific needs. We offer competitive pricing based on the scope and complexity of the services required. We provide customized quotes and ensure clear, upfront pricing to deliver the best value for our expertise and services.

An HR audit is a thorough review of your company's human resources policies, practices, procedures, and systems. The goal is to identify areas of improvement, ensure compliance with employment laws and regulations, and align HR strategies with overall business objectives. This process helps in detecting any gaps or inconsistencies in your HR practices and provides actionable insights to enhance efficiency and effectiveness.

It is recommended to conduct an HR audit annually to keep up with changes in regulations and industry standards. Additionally, you should consider an audit during significant organizational changes, such as mergers, acquisitions, or major restructuring, to ensure your HR practices remain compliant and effective.

If your company is found to be non-compliant during an HR audit, we will provide detailed recommendations and a corrective action plan to address the issues. Our team will work closely with you to implement these changes, ensuring that your company meets all legal requirements and minimizes the risk of penalties or legal action.

The duration of an HR audit varies depending on the size of your organization and the complexity of your HR processes. Generally, the audit can take anywhere from a few weeks to a couple of months. We will provide a detailed timeline during our initial consultation, outlining each step of the process to ensure you are well-informed and the audit is completed efficiently.

After the HR audit is completed, you will receive a comprehensive report detailing our findings, including any areas of non-compliance, inefficiencies, and opportunities for improvement. We will then partner you with establishing a prioritized action plan based on the actionable recommendations to help you address any issues and enhance your HR practices.

Our fee structure for HR audits is competitive and based on the scope and complexity of the audit. Factors such as the size of your organization and the specific areas you want to focus on will influence the cost. We offer customized quotes tailored to your unique needs and provide clear, upfront pricing to ensure you receive the best value for our services.

To ensure payroll accuracy, we use advanced payroll software and perform regular audits. Our Payroll Partners meticulously double-check all entries and calculations to prevent errors. This rigorous approach ensures that your payroll is processed accurately, maintaining trust and satisfaction among your employees.

We offer a wide range of payroll reporting capabilities tailored to your needs. Our reports include detailed payroll summaries, tax filings, general ledger, and benefits reports.

Additionally, in partnership with your payroll provider, we can create custom reports to provide the specific data and insights you need for informed decision-making and effective payroll management.

Our Payroll Partners provide meticulous support for payroll administration, including the accurate handling of benefits deductions and funding.

We ensure that all deductions and contributions are correctly calculated and subtracted, conducting regular audits to maintain accuracy.

Additionally, we can manage the funding of benefits from these payroll deductions, such as 401(k) and HSA contributions, ensuring seamless and reliable benefits administration.

Yes, our Payroll Partners are experienced in managing multi-state payroll processing.

We ensure compliance with each state's specific payroll requirements, including tax withholdings, reporting, and regulatory obligations.

Our expertise in multi-state payroll helps streamline your operations, regardless of where your employees are located.

Our Payroll Partners provide comprehensive support to your employees, addressing any payroll-related questions or concerns they may have via phone, email, or chat. Our services include assistance with direct deposit setup, access to pay stubs and tax documents, and a responsive support team ready to help with any payroll inquiries. This ensures that your employees are well-supported and informed about their payroll details.

We take payroll accuracy very seriously and have robust systems in place to identify and rectify any errors or discrepancies. Our Payroll Partners conduct regular audits and cross-checks payroll entries to ensure everything is correct. If an issue is detected, we resolve it promptly to maintain accuracy and ensure employee satisfaction. Because of this, our team has a 99% error-free payroll processing rate.

In partnership with your payroll system of choice, our payroll tax registration and filing services are comprehensive and precise. We ensure all necessary federal, state, and local payroll taxes are calculated, withheld, and filed on your behalf. By ensuring that all filings are submitted accurately and on time, we help your company avoid penalties and maintain compliance with tax regulations.

We prioritize compliance by staying constantly updated on the latest federal, state, and local payroll laws and regulations. Our dedicated Payroll Partners regularly monitor legislative changes and adjust processes accordingly. This proactive approach ensures that all payroll activities are conducted in full compliance with current laws, helping you avoid costly penalties and legal issues.

We provide responsive written and verbal verifications of employment for employees as needed to fulfill requests from lenders, landlords, government agencies, and more.

Verifications are always provided according to your company's policy and in compliance with legal requirements regarding confidentiality and data protection.

To administer payroll for your organization, we charge a base monthly fee plus an employee per month (PEPM) fee. Your PEPM is based on the count of employees upon signing an Agreement, and is reset quarterly, based on the employee count on the last payroll of each quarter.

A compensation analysis is a detailed evaluation of your company's pay structure. It involves comparing your employees' salaries and benefits with industry, location, internal, and market benchmarks and data to ensure competitiveness, fairness, and alignment with your business goals. This process helps attract and retain top talent by maintaining equitable and market-aligned compensation practices.

Conducting a compensation analysis is essential for maintaining competitive pay practices, which are crucial for attracting and retaining top talent. It helps identify pay disparities, ensures compliance with regulations, supports fair compensation, and aligns your pay strategy with your business objectives.

Regular analysis helps you make informed decisions about salary adjustments, promotions, and benefits, leading to a motivated and satisfied workforce.

It's advisable to conduct a compensation analysis annually to keep up with market trends and adjust for industry changes. Additionally, consider an analysis during significant organizational changes, such as mergers, acquisitions, or major restructuring, to ensure your compensation practices remain competitive and aligned with your business goals.

We collect data from various reliable sources, including internal company records, industry compensation surveys, and compensation databases. We also use labor market reports and benchmark data from reputable sources to ensure a thorough and accurate analysis. This comprehensive approach provides a clear picture of your current compensation structure relative to industry standards.

We prioritize the security and confidentiality of your compensation data by using advanced encryption technologies and secure data management systems. Our team follows strict data protection protocols to safeguard your information throughout the analysis process, ensuring your sensitive information remains secure.

Yes, we can assist with implementing the recommendations from the compensation analysis. Our team will collaborate with you to develop and execute a plan, including updating pay structures, revising job descriptions, and communicating changes to employees. We aim to ensure a smooth transition and effective implementation of the recommended changes.

The duration of a compensation analysis depends on the size of your organization and the complexity of your compensation structure. Typically, the process can take from a few weeks to a couple of months. We provide a detailed timeline during our initial consultation, outlining each step to keep you informed and ensure timely completion.

Our fee structure is competitive and tailored to your organization’s specific needs. The cost depends on factors such as company size, scope of the analysis, and complexity of your pay structure. We offer customized quotes based on your unique requirements, ensuring you receive valuable insights and actionable recommendations.

Recruitment Process Outsourcing (RPO) is ideal for any organization who seeks to improve their recruitment efficiency, especially if they lack the internal resources or expertise to manage recruitment effectively.

RPO involves hiring an external provider to manage all or part of a company's recruitment functions. Acting as an extension of the internal HR team, the RPO provider handles tasks such as sourcing, screening, interviewing, and onboarding candidates. The aim is to enhance the efficiency and effectiveness of the recruitment process through the provider's expertise, technology, and resources.

Advantages of RPO:

1. Flexibility: RPO services can be adjusted to meet the company's changing hiring needs.
2. Cost Efficiency: Streamlined processes reduce overall hiring costs.
3. Expert Knowledge: RPO providers offer specialized skills and industry insights.
4. Improved Candidate Experience: Professional handling of recruitment enhances the experience for candidates.
5. Advanced Technology and Data: RPO providers use cutting-edge technology and analytics to inform hiring decisions and track performance.

Types of RPO Services:

• Comprehensive RPO: The provider oversees the entire recruitment process, from job requisition to onboarding.
• Project-Based RPO: The provider manages recruitment for specific projects or during peak periods.
• Partial RPO: The provider takes charge of specific stages of the recruitment process, such as sourcing or screening.

RPO is ideal for any organization who seeks to improve their recruitment efficiency, especially if they lack the internal resources or expertise to manage recruitment effectively.

An applicant tracking system (ATS) offers many benefits and enhances the recruitment process by automating processes such as job posting, resume screening, interview scheduling, and more. It also acts as a centralized database, where all candidate info can be stored in one place, making it easy to manage and access applications. 

Direct Placement: We facilitate the recruitment process in our ATS, Loxo, and provide access to your hiring leaders. 

RPO: We can administer recruiting for your company in any ATS of your choice. We can assume the system you already have in place, or help you choose the best system for you and partner with you to implement the system effectively. We then coordinate the recruiting process with your leaders in the ATS from there to maximize its efficiencies.

Yes, we are equipped to handle high-volume recruitment efficiently. Our scalable processes and extensive resources allow us to manage large hiring projects while maintaining quality.

We're also a member of NPAworldwide, a network of 500+ recruiting firms, where we partner with recruiters across the globe to fill high-volume needs.

While some recruiters focus on specific industries or roles, we take pride in our ability to successfully recruit talent across a wide range of sectors and positions. Here’s why you can rely on us for your diverse hiring needs:

1. Broad Industry Expertise

Our recruiters have a successful history of placing candidates in various industries, including technology, finance, healthcare, and manufacturing. This extensive experience allows us to understand and address the unique demands of different sectors.

2. Versatile Skill Set

Our recruitment strategies are flexible and tailored to fit the specific requirements of each client, whether for entry-level roles or senior executive positions. This ensures that we can effectively meet your hiring needs, regardless of the job level or industry.

3. Extensive Network

Over the years, we have built a vast network of qualified candidates in various fields. This wide talent pool enables us to quickly connect you with top candidates for any position.

4. Personalized Approach

We take the time to understand your company’s culture, values, and specific job requirements that goes beyond industry. This ensures that we not only find candidates with the right skills, but also those who are a perfect fit for your organization.

5. Proven Track Record

Our success is reflected in the numerous satisfied clients who have trusted us with their diverse hiring needs. Our ability to deliver results across different industries and roles is a testament to our recruitment expertise and dedication.

6. Commitment to Continuous Learning

Furthermore, we stay updated with the latest trends and best practices in recruitment across various industries. This ongoing learning process allows us to provide the most effective and current recruitment solutions for your business.

We recognize the importance of protecting sensitive information during confidential searches. Here’s how we ensure discretion throughout the recruitment process:

1. Strict Confidentiality Protocols

• Non-Disclosure Agreements (NDAs): We have all involved parties, including our team and potential candidates, sign NDAs to safeguard sensitive information.
• Data Security: We follow stringent data protection practices and use secure systems to manage and store confidential information.

2. Tailored Communication

• Discreet Channels: We use private email addresses and secure messaging platforms for all communications to avoid information leaks.
• Anonymous Job Listings: Job descriptions are crafted without revealing your company’s identity, allowing us to attract candidates while maintaining confidentiality.

3. Controlled Information Sharing

• Need-to-Know Basis: Information is shared only with those directly involved in the search process.
• Selective Candidate Presentation: We vet candidates thoroughly before sharing any details about your organization, ensuring only the most suitable candidates are presented and understand the need for discretion.

4. Secure Interview Arrangements

• Confidential Interviews: Interviews can be conducted in secure, neutral locations or virtually on secure platforms to maintain discretion.
• Private Meetings: When necessary, we arrange in-person meetings in secure locations to further ensure confidentiality.

5. Transparent and Regular Updates

• Client Updates: We keep you informed with regular updates on the search process while maintaining strict confidentiality.
• Clear Communication: We maintain open communication lines to address any confidentiality concerns promptly and effectively.

6. Experience and Trust

• Proven Track Record: Our experience in handling confidential searches across various industries means we understand and respect the need for discretion.
• Reliability: Our clients trust us to manage their most sensitive searches professionally and with integrity, ensuring that confidentiality is always prioritized.

These measures ensure that your confidential searches are handled discreetly, professionally, and effectively, enabling you to find the right talent without compromising sensitive information.

Yes, we stand by the quality of our placements and offer a satisfaction guarantee. If a placed candidate leaves within 90 days, we will provide a replacement at no additional cost.

The timeline for presenting qualified candidates may vary greatly depending on the role and industry. However, we are committed to delivering results promptly and efficiently. Our diligent approach allows us to typically present top candidates faster than the industry average, ensuring a swift and effective hiring process.

We use a thorough and strategic approach to sourcing and ensuring the quality of candidates:

1. Comprehensive Sourcing Methods

• Extensive Network: We tap into our wide network of industry contacts and professional relationships to find top talent.
• Job Boards and Social Media: We utilize a variety of job boards, social media platforms, and professional networks to reach a broad pool of candidates.
• Advanced Recruitment Tools: We employ cutting-edge recruitment technologies to identify and attract qualified candidates effectively.
• Proactive Outreach: Our team actively seeks out passive candidates who may not be actively looking but are a great fit for your roles.

2. Thorough Screening Process

• Initial Screening Interviews: We conduct detailed initial screenings to assess candidates’ qualifications, experience, and fit for your requirements. Our comprehensive interview process evaluates candidates’ skills, competencies, and cultural alignment with your organization.
• Skills Assessments: We can use various skills assessments and tests to verify candidates’ abilities and ensure they meet the job requirements.
• Background Checks: We can perform thorough background and reference checks to validate candidates’ credentials and past performance.

3. Ensuring Quality

• Continuous Learning: Our team stays current with industry trends and best practices to ensure we use the most effective recruitment strategies.
• Client Collaboration: We work closely with you to understand your specific needs and preferences, ensuring we find candidates who are the best fit for your organization.
• Feedback and Improvement: We consistently seek feedback from clients and candidates to refine our processes and maintain high standards of quality.

By combining comprehensive sourcing methods with a thorough screening process and ongoing quality assurance, we ensure that we present only the most qualified and suitable candidates for your organization.

Our fee structure varies based on the specific services required and the complexity of the recruitment needs. We offer competitive pricing and can provide a customized quote based on your requirements. Generally, here is the structure of our fees:

Direct Placement: We charge a percentage of the position's annual compensation.

RPO: We charge a monthly administrative fee to support all your recruitment needs, plus a minimal per-hire success fee that depends on the level of position.